Interim Executive Assistant
Location: San Francisco (Hybrid)
Hourly Rate: $50-$65/hour
Contract Duration: Temporary to permanent
We are working with a prestigious, global law firm that is looking for a highly accomplished and professional executive assistant to provide top-tier administrative support to its e-suite.
This role requires a proactive, resourceful individual with 7+ years of Executive Assistant experience at the E or C-suite level. You will assist with a wide range of responsibilities, including calendar management, travel coordination, and expense reporting.
The role?
- Provide seamless calendar management for high-level executives, coordinating meetings and resolving scheduling conflicts.
- Manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
- Process and track expense reports using In-Tap, Microsoft, and Chrome River systems.
- Assist with meeting preparation, including drafting agendas and creating polished documents.
- Collaborate effectively within a matrixed organizational structure, ensuring alignment with existing teams.
- Act as a point of contact for the executives, handling sensitive information with discretion.
Candidate profile/experience
- 7+ years of experience as an Executive Assistant supporting senior executives (C-suite or Partner level preferred) within a law firm, financial or professional services and matrix environment.
- Expertise in expense reporting systems, particularly In-Tap, Chrome River, and Microsoft Office Suite.
- Proven ability to manage complex calendars, coordinate global travel, and handle high-level administrative tasks.
- Outstanding communication, presentation, and interpersonal skills are required to interact with staff regularly.
